Officer - Local HR (Local Admin - Corporate Services) - SD Office (EG05)

Job Description

Job Purpose

Provide front desk and administrative support to facilitate smooth day-to-day office operations. The role handles visitor reception, telephone enquiries, meeting room coordination, and correspondence management while supporting routine administrative tasks to ensure organized and efficient corporate services operations.

Responsibilities

1. Manage front desk operations by greeting visitors, handling incoming calls, and responding to enquiries to ensure professional reception services and smooth information flow.

2. Provide administrative assistance for daily office operations including document handling and coordination tasks to support efficient administrative processes.

3. Coordinate meeting room bookings and arrange meeting setups including seating and refreshments to ensure meetings are conducted smoothly without scheduling conflicts.

4. Facilitate employee onboarding logistics including access card issuance, seating arrangements, and document preparation to ensure a smooth onboarding experience for new employees.

5. Administer office stationery inventory, employee birthday gifts, and uniform distribution for the Sri Damansara office to ensure adequate supply and proper allocation of office resources.

6. Coordinate employee offboarding activities including collection of Offboarding Clearance Forms and related items to ensure proper employee exit documentation and compliance.

7. Prepare administrative reports, maintain records, and perform document filing to ensure accurate documentation and efficient retrieval of information.

8. Receive, open, and stamp incoming correspondence to ensure timely processing and distribution of official documents.

9. Prepare meeting rooms and maintain their readiness including arrangement of equipment and seating to ensure meetings can be conducted effectively.

10. Maintain administrative records and documentation to support Corporate Services operations and ensure proper record management.

Qualification and Experience

1. Minimum Certificate, Diploma, or SPM with relevant working experience may also be considered

2. Preferably 5 years of experience in administrative or corporate services roles

3. Good communication skills in English and Bahasa Malaysia, both written and verbal

4. Pleasant personality, presentable appearance, and strong customer service skills suitable for front-desk responsibilities

5. Ability to coordinate with visitors, departments, and external stakeholders professionally