ASSISTANT - LOCAL HR (LOCAL ADMIN) (EG04)

Job Description

Job Purpose

Oversee HR administrative resources, including inventory, uniforms, stationery, company vehicles, and related records, in line with 5S standards, reporting timelines, and operational requirements.

Responsibilities

1. Evaluate annual budget costing for HR administrative resources, supporting cost accuracy and alignment with departmental needs

2. Monitor stock levels and support reordering of stationery, uniforms, and related supplies to maintain sufficient availability

3. Manage uniform inventory, including annual and new joiner distribution, and maintain storeroom organization in line with 5S practices

4. Manage uniform ordering for annual and ad-hoc requirements and maintain inventory and issuance records

5. Prepare and support submission of monthly inventory reports to the Finance team

6. Manage company vehicle administration, including road tax and insurance renewals, traffic compound tracking, and user upkeep compliance

7. Conduct routine inspections of company vehicles, verify condition and mileage, and coordinate vehicle handovers

8. Administer petrol cards, including applications, cancellations, documentation, and record updates.

9. Maintain 5S practices in the stationery storeroom, support weekly distribution, and track stock usage

10. Perform assigned driving duties for Marketing Team external clients in accordance with company driving policies

Qualification and Experience

1. Minimum Certificate, SPM, or Diploma in Business Administration or equivalent

2. Minimum 2 years of working experience in a related field; fresh graduates may be considered

3. Basic computer proficiency

4. Ability to work independently and manage tasks under pressure

5. Ability to maintain accuracy in administrative and record-keeping work