HEAD OF SPECIAL PROJECTS

Job Description

OVERVIEW:

The Special Assistant is responsible for supporting the CEO through a combination of project management, writing and editing, research, and high level administrative and relationship support functions. Coordinates special projects, compiles information, and completes complex reports and analysis. Works independently or with senior leadership. Interfaces with external stakeholders including senior representatives of state, local or federal government agencies and/or private sector companies. Sensitivity to confidential matters, a high level of professionalism, tact and diplomacy are paramount.

DUTIES AND RESPONSIBILITIES:

• Manages internal and external special projects in coordination with other departments and/or organizations on behalf of the CEO.
• Researches and prepares materials, policy briefings, talking points, speech drafts or presentations and proposals key internal or external audiences.
• May schedule, prepare materials and notes, and ensure follow-up for various stakeholder meetings including staff, Board or other meetings.
• Drafts and edits various documents including internal/external correspondence. Creates and maintains files, reviews drafts and finished documents for accuracy and grammar, including documents of a sensitive or confidential nature.
• Participates in meetings, taskforces and workgroups both internally and externally on behalf of the CEO.
• Coordinates with the Executive Assistant to the CEO to manage the CEO’s Office.
• Assumes responsibility, in the CEO’s absence, for ensuring requests for action or information, which would normally receive the CEO’s attention are made known to responsible managers or personnel who can satisfy the request. Monitors resulting activity for purposes of briefing the CEO.
• Provides analytical and specialized administrative support to relieve CEO and/or assist with complex details and advanced administrative duties.
• Makes high level contacts of a complex nature inside and outside of the organisation.
• Keeps abreast of Executive’s immediate and long-term commitments and plans; identifies conflicts, flags problems for intervention and corrects course as appropriate.
• Demonstrates an ability to interact with persons of all backgrounds, cultures and affiliations within all levels of government, business or non-profit entities.
• Supports other Partnership team members, particularly executive-level staff as necessary.
• Oversees special projects assigned by the CEO.
• Performs other tasks and duties as assigned by the CEO.